Every vehicle. Every detail.
The single source of truth for your fleet. Make, model, V5C, lease terms, insurance, photos — instantly searchable, instantly exportable.
- Make, model, year, registration, VIN
- Purchase & lease terms with residuals
- Insurance policy & expiry
- Photos for damage and condition
- Active / off‑road / sold status
- Driver assignment & cost centre
Every driver, accountable.
Profiles, licences, training records and incident history — assigned to vehicles and cost centres, surfaced before they become a problem.
- Contact & emergency details
- Licence categories & expiry
- Penalty points with UK codes
- Training & CPC records
- Vehicle assignments
- Incident history per driver
Service due, spotted early.
Mileage‑ and time‑based reminders, full job records, supplier contacts and cost tracking. MOT alerts before they bite.
- Service scheduling by mileage & date
- MOT alerts and full history
- Supplier & garage directory
- Parts and labour cost tracking
- Per‑vehicle service history
- Status — booked, in progress, done
Walkaround checks, paperless.
DVSA‑compliant templates, step‑through wizard, automatic defect creation and a real‑time compliance dashboard. Two minutes per HGV check.
- HGV, van, car & plant templates
- Pass / fail / N/A wizard
- Critical fail = non‑roadworthy flag
- Auto‑generated defect records
- Reported → rectified → signed off
- Photo evidence, full audit trail
Every litre. Every penny.
Manual entry or CSV fuel‑card import. Cost per mile per vehicle, monthly summaries and HMRC‑ready exports.
- Quick entry — date, vehicle, litres, cost
- Bulk CSV import from fuel cards
- Cost‑per‑mile per vehicle
- Monthly spend & trend reports
- Efficiency outliers flagged
- HMRC‑compliant export
Incidents, documented properly.
Capture detail at the scene, attach photos and police references, track the claim from open to settled.
- Date, time, location, witnesses
- Photo & document attachments
- Severity & fault percentage
- Insurance claim tracking
- Per‑driver incident history
- Insurer‑ready reports
Every endorsement, every check.
Track entitlements, penalty points, DVLA checks and GDPR consent. Risk‑level scoring auto‑escalates re‑check cadence for high‑risk drivers.
- Categories — B, C1, C, C+E, D…
- Endorsements with UK codes (SP30, CU80…)
- Auto total points & risk level
- DVLA check audit trail
- GDPR consent management
- Configurable re‑check cadence
Filing cabinet, retired.
Every certificate, invoice, V5C, MOT pass, training record and insurance schedule attached to the right record. Searchable, downloadable, audit‑ready.
- Universal attach — vehicles, drivers, jobs, accidents
- PDF, image, Word and spreadsheet support
- Smart categorisation by record type
- Warranty cover & expiry dates
- Component‑level coverage tracking
- Inline preview & one‑click download
- Upload date & uploader logged
- DVSA & insurer audit ready
- GDPR‑aware retention
Excel out, voice in.
Export anything to Excel for your accountant or finance director. Capture context with voice‑to‑text Intelligent Notes that cross‑reference jobs, accidents and drivers.
- Vehicles, drivers, maintenance, compliance
- Filterable by status, make, ownership
- Excel‑native column layout
- Voice dictation on any record
- Smart cross‑references — MNT, ACC, vehicle
- Activity log & comment search