HGV & O-Licence

Your O-Licence depends on your systems. Make them unbreakable.

Full HGV compliance built into the fleet platform UK operators already trust. O-Licence management, tachograph tracking, Driver CPC, DVSA-ready walkaround checks, and PMI scheduling — for cars, vans and heavy goods, in one place. From £25/month.

Book a demo → See pricing
8
Traffic Commissioner regions
3
O-Licence types supported
35h
Driver CPC cycle tracked
56 day
Tachograph downloads monitored
15 mo
Defect record retention
01 / O-Licence

Your licence, your command centre.

Hold your Operator Licence details, manage specified vehicles against your authorised count, record your Transport Manager CPC, and track operating centres — all in one screen.

  • Standard National, Standard International & Restricted
  • Specified vehicle count vs authorised limit
  • Transport Manager CPC qualification tracking
  • Operating centre records with vehicle allocation
  • Licence renewal date alerts
  • Link vehicles to licence for DVSA audit readiness
app.fleetease.co.uk / o-licence
FleetEase O-Licence management — licence details, specified vehicles, transport manager tracking
app.fleetease.co.uk / vehicles / HGV
FleetEase tachograph compliance — calibration tracking, download deadlines, Smart Tacho V2
02 / Tachograph

Calibrations, downloads, deadlines met.

Record tachograph type — analogue, digital, or Smart Gen2 — track calibration dates with automatic 2-year due-date calculation, and monitor download compliance for vehicle units and driver cards.

  • Analogue, Digital & Smart Tachograph Gen2 support
  • Calibration date with auto-calculated 2-year due date
  • 56-day vehicle unit download deadline alerts
  • 28-day driver card download monitoring
  • Smart Tachograph V2 ready (mandatory July 2026 for international)
  • Full audit trail for DVSA inspections
03 / Driver CPC

35 hours tracked, no driver left behind.

Log each driver's DQC number and expiry, record periodic training courses with hours and provider, and track progress against the mandatory 35-hour / 5-year cycle with traffic-light status.

  • DQC number, card number & expiry date per driver
  • Training course log with hours, dates & provider
  • Cycle progress: hours completed vs 35-hour requirement
  • Traffic-light dashboard across your entire driver pool
  • Expiry alerts before qualification lapses
  • Meets DVSA evidence requirements for operator audits
app.fleetease.co.uk / drivers / CPC
FleetEase Driver CPC tracking — DQC expiry, training hours, 35-hour cycle progress
app.fleetease.co.uk / inspections / PMI
FleetEase PMI scheduling — inspection intervals, due dates, overdue alerts
04 / DVSA PMI Inspections

Inspection cycles, never missed.

Define a preventive maintenance inspection schedule per vehicle — 6, 8, 10, or 13-week intervals. Structured checklists, automatic next-due calculation, and 14-day advance alerts keep you DVSA-ready.

  • Configurable PMI intervals: 6, 8, 10, or 13 weeks
  • Structured inspection checklists per vehicle type
  • Automatic next-due date calculation after each inspection
  • 14-day advance alerts to schedule workshop time
  • Inspection history retained for 15+ months
  • Audit-ready records for DVSA desk-based assessments
05 / Walkaround & Defects

Every check, every defect, every day.

Legally required under your O-Licence undertakings. Drivers submit walkaround checks from their phone, defects are routed to the workshop for sign-off, and all records are retained for 15 months automatically.

  • Mobile walkaround check with structured checklist
  • Photo capture for defects — timestamped, geotagged
  • Instant notification to workshop or fleet manager
  • Defect-to-repair workflow with sign-off
  • 15-month automatic record retention
  • Complete audit trail: who checked, when, what was found
app.fleetease.co.uk / walkaround
FleetEase walkaround checks — daily defect reporting, photo capture, workshop sign-off
app.fleetease.co.uk / trailers
6
Active Trailers
5
Test Current
1
Test Due Soon
4
On O-Licence
06 / Trailers

Trailers are separate assets. Manage them properly.

Trailers have their own annual test dates, their own O-Licence specified vehicle status, and their own compliance requirements. FleetEase manages them independently — linked to but distinct from your tractor units.

  • Separate trailer register with full asset records
  • Annual test date tracking with renewal alerts
  • O-Licence specified vehicle status
  • Axle configuration & GTW / payload data
  • Linked to tractor units for operational visibility
  • Maintenance history independent of pulling vehicle
07 / OCRS Dashboard

Your compliance score, in your hands.

Track your Operator Compliance Risk Score — the DVSA metric that determines how often your vehicles get stopped at the roadside. Log prohibitions, fixed penalties, and improvement notices against your licence record.

  • Red / Amber / Green risk score tracking
  • Prohibition and encounter log
  • Fixed penalty and improvement notice records
  • Trend analysis to spot deteriorating scores
  • Evidence base for Traffic Commissioner reviews
  • Proactive monitoring to stay green
app.fleetease.co.uk / compliance / OCRS
FleetEase OCRS dashboard — compliance risk score, DVSA encounter history, prohibition log
app.fleetease.co.uk / vehicles
All (32) 🚗 Car (8) 🚐 Van (18) 🚛 HGV (6)
Vehicle Type Status
HP24EDS HGV active
YM73ZAB Van active
YM74FGH Car active
08 / True Mixed Fleet

Cars, vans, HGVs. One system.

Most operators don't run a pure HGV fleet. You've got company cars, delivery vans, and heavy goods vehicles. FleetEase manages them all — with vehicle type badges, type-specific compliance fields, and filtered views that let you focus on what matters.

  • Vehicle type badges: 🚗 Car 🚐 Van 🚛 HGV 🚌 Minibus
  • Type-specific compliance fields (HGV fields only show on HGVs)
  • Filter fleet list by vehicle type
  • HGV-only compliance dashboards
  • Existing car & van workflows completely unchanged
  • One login, one dashboard, one subscription
Plus everything you already know

All core FleetEase modules included.

HGV compliance sits alongside every module you already use. Nothing is removed, nothing costs extra.

🚗 Vehicles
Full vehicle records, MOT, tax, insurance
👤 Drivers
Licences, assignments, document tracking
🔧 Maintenance
Service scheduling, cost tracking, job history
🔍 Inspections
Mobile walkaround checks with photo capture
⛽ Fuel
Cost-per-mile tracking, outlier alerts
⚠️ Accidents
Incident recording with photos & statements
🎯 Penalties
Fines, points & endorsement tracking
🤖 FleetIQ
AI assistant — ask your fleet anything
✅ Tasks
Fleet to-do list with assignments & deadlines
See all features in detail →
Protect your O-Licence

One roadside stop shouldn't end your business. Be ready.

30-day trial, every module unlocked — including full HGV compliance. No card up front, no contract.

Book a demo → See pricing